Housing Societies Regulations 1977



Second Schedule
[Reg. 5]
Matters to be provided for in the rules of a society

The prescribed provisions to be contained in the rules of a society pursuant to section 17 of the Act are

(1) The name of the society and the location of its office.

(2) The objects of the society.

(3) The body in which the administration of the society is vested.

(4) The mode and conditions of admission to membership and the share or interest to be acquired before the exercise of the rights of membership.

(5) The circumstances under which membership shall cease.

(6) The manner in which the funds of the society are to be raised.

(7) The manner in which the funds of the society are to be managed, including the mode of drawing and signing cheques.

(8) The denomination of shares.

[(9) repealed]

(10) The application and investment of funds.

(11) The conditions relating to loans and the security therefor, including the conditions upon which a borrower may redeem the amount due prior to the expiration of the period of the loan.

(12) The manner in which any surplus arising out of the operations of the society is to be distributed.

(13) The manner in which arrears in payments shall be treated.

(14) The manner in which losses are to be ascertained and provided for.

(15) The number of directors, the qualifications as to the shareholding of directors, the manner of electing, remunerating and removing directors and filling a vacancy.

(16) The method of giving notice of any meeting of the society and the quorum for meetings.

(17) Matters relating to voting at any meeting of the society, including the voting rights of members, the entitlement to vote by proxy and the right of the chairman to exercise a casting vote.

(18) The powers and duties of the board of directors, the manner of calling meetings of the board of directors, the quorum for such meetings and the procedure at such meetings.

(19) The procedure at meetings of the society and the majority necessary for carrying resolutions.

(20) The manner of appointing proxies and their rights.

(21) The frequency at which the accounts of the society are to be audited.

(22) The manner of appointing, remunerating and removing auditors, the powers and duties of auditors and in particular their powers and duties with respect to the inspection of securities held by the society.

(23) The manner of settling disputes between the society and its officers or members, or any person claiming through any member or under the rules.

(24) The security to be given by any officer or employee of the society having the receipt of charge of any money belonging to the society.

(25) The manner of altering, adding to or rescinding the rules.

(26) The custody and use of the seal of the society.

(27) The manner in which the society may be wound up, in so far as such matters are not dealt with by or under the Act.

[Second Schedule amended in Gazette 21 Dec 2001 p. 6545.]


Third Schedule
[Reg. 14]
Fees payable to Registrar

The following fees shall be payable to the Registrar in respect of the matters set out hereunder
[(1) repealed]
$
(2) For an application for registration of a society ..........
6.00
(3) For an application for registration of an amalgamated society ..................................................
3.00
(4) For registering notice of change of address of the registered office of a society ......................................
3.00
(5) For an application to register change of name ...........
3.00
(6) (a) For an application to register alteration of rules, being a new set of rules .........................
3.00
    (b) For an application to register alteration of rules, being a partial alteration of rules ..........
2.00
(7) For an inspection of any document registered by or filed or lodged with the Registrar .............................
3.00
(8) For obtaining a copy of the certificate of incorporation of a society .........................................
2.00
(9) For copies of documents
If typed per page or part thereof ...................
2.00
If photocopies per page .................................
1.00
      If the copy of the document is certified an additional amount of ............................................
1.00

[Third Schedule amended in Gazette 21 Dec 2001 p. 6545.]


Fourth Schedule
[Reg. 17]
First Column
Second Column
Third Column
Provisions of the Act
Purpose of Form
No. of Form in Fifth Schedule
10(1) .............Application for Approval as a Valuer ...............
1
15(2) .............Application for Registration of a Society ...........
2
15(2)(b)(i)......Statutory Declaration by Chairman and Secretary of Formation Meeting of a Society ...
3
15(2)(b)(iv) ...List of Directors of Society .........................
4
15(2)(b)(v) ....List of Persons who Attended the Formation Meeting and have Signed Applications for Membership ..................................................
5
15(4) .............Certificate of Incorporation on Change of Name of a Society ....................................................
6
20(2) .............Application to Register Alteration of Rules of a Society ...........................................................
7
23(2) .............Application to Register Change of Name .......
8
23(3) .............Certificate of Incorporation on Change of Name of a Society ...................................................
9
24(3) .............Notice of Change of Address of the Registered Office of a Society ..........................................
10
28(2) .............Application for Registration of an Amalgamated Society ...........................................................
11
29B(1) ...........Certificate of Incorporation as an Amalgamated Society .........................................................
13
33(2) .............Notice of Particulars of Charges .....................
14
59(8) .............Particulars of Changes in the Board of a Society
15
64(4) .............Application to Register Special Resolution .........
16
65 ..................Balance Sheet ...............................................
17
65 ..................Revenue and Appropriation Account ...........
18

    [Fourth Schedule amended in Gazette 31 Dec 1987 p. 4580; 21 Dec 2001 p. 6545-6.]


    Fifth Schedule

    Form 1

    Housing Societies Act 1976, Section 10(1)

    APPLICATION FOR APPROVAL AS VALUER.


    I, .............................................................................................................................
    (name)
    of ............................................................................................................................
    (address)
    in the State of Western Australia ...........................................................................
    (occupation)
    hereby apply for approval as a valuer pursuant to section 10 of the Housing Societies Act 1976.

    My qualifications and experience are as follows
    ................................................................................................................................
    ................................................................................................................................
    ................................................................................................................................
    ................................................................................................................................
    ................................................................................................................................

    Dated this .....................................day of.................................................

...................................................................
    Signature of Applicant.

    Form 2

    Housing Societies Act 1976, Section 15(2)

    APPLICATION FOR REGISTRATION OF THE ..........................................
    SOCIETY.


    Registrar.

    The ................................................................................... Society hereby
    applies to be registered under the provisions of the Housing Societies Act 1976.
    The formation meeting at which the first directors of the society were elected was held on the .........................................day of ..................................................
    Accompanying this application are the documents required pursuant to section 15(2)(b) of the Act.

    Dated this .............................................day of........................................................

...................................................................
    Chairman.
...................................................................
    Secretary.

    Form 3

    Housing Societies Act 1976, Section 15(2)(b)(i)

    STATUTORY DECLARATION BY CHAIRMAN AND SECRETARY OF FORMATION MEETING OF THE ..................................................................
    SOCIETY.

    We ..........................................................................................................................
    (full name)
    of ............................................................................................................................
    (address)
    ................................................................................................................................
    (occupation)
    and ..........................................................................................................................
    (full name)
    of ............................................................................................................................
    (address)
    ................................................................................................................................
    (occupation)
    being the chairman and secretary respectively of the formation meeting of the ...
    .......................................................... Society do solemnly and sincerely
    declare that the requirements of Part III of the Housing Societies Act 1976 as to the formation of a society have been complied with in relation to the ..................
    ....................................................... Society.
    And we make this solemn declaration by virtue of section 106 of the Evidence Act 1906.
    Declared at .............................................
    ................................................................
    this ...............................................day of
    ................................................................
    .............................................20...............
    .............................................
    Chairman.

    .............................................
    Secretary.

    Before me:
    (C.D., Justice of the Peace or other qualified person).

    Form 4

    Housing Societies Act 1976, Section 15(2)(b)(iv)

    LIST OF DIRECTORS OF THE ............................................ SOCIETY.

    Name
    Surname First Names
    Address
    Occupation
    ......................................
    ......................................
    ......................................
    ......................................
    ......................................
    ......................................
    ......................................
    .....................................
    .....................................
    .....................................
    .....................................
    .....................................
    .....................................
    ....................................
    ..............................
    ..............................
    ..............................
    ..............................
    ..............................
    ..............................
    ..............................

    Dated this ...................................day of .................................................. 20..........

...................................................................
    Secretary,
..................................................... Society.

Form 5

Housing Societies Act 1976, Section 15(2)(b)(v)

Formation Meeting of the ........................................................ Society.

LIST OF PERSONS WHO ATTENDED THE FORMATION MEETING
AND HAVE SIGNED APPLICATIONS FOR MEMBERSHIP.


Nominal value of shares...............................
Name
Surname First Names
Address
Occupation
Class of shares (if more than one class)
.........................................

.........................................

.........................................

.........................................

.........................................

.........................................

.........................................

......................

......................

......................

......................

......................

......................

......................

.........................

.........................

.........................

.........................

.........................

.........................

.........................

............................................

............................................

............................................

............................................

............................................

............................................

............................................

Dated this ...................................day of .................................................. 20..........


...................................................................
    Secretary,
..................................................... Society.
Form 6

Housing Societies Act 1976, Section 15(4)

CERTIFICATE OF INCORPORATION OF SOCIETY.


This is to certify that the .............................................................. Society
is on and from the ........................................ day of ..............................................
20........., incorporated under the Housing Societies Act 1976.
Given under my hand and seal at Perth this ................................................ day of .........................................................20...........

..................................................................................
    Registrar.

    Form 7

    Housing Societies Act 1976, Section 20(2)

    APPLICATION TO REGISTER ALTERATION OF RULES OF
    THE ......................................................................... SOCIETY.


    Registrar:

    1. Pursuant to section 20(2) of the Housing Societies Act 1976, application is made to register the alteration of the rules of the society in the manner set forth in the following special resolution:


    (Set out terms of resolution)

    2. The special resolution referred to above was duly passed by member of the society at a meeting held at .......................................................... on the ............................. day of ............................... 20...........

    3. The relevant provisions of the Housing Societies Act 1976, and regulations made thereunder were duly complied with.

    4. The document annexed and marked with the letter }A~ sets out in full the rule/s as altered by special resolution.

    I, .............................................................................................................................
    of ............................................................................................................................
    Secretary of the ................................................................. Society,
    do hereby solemnly and sincerely declare that the statements set forth in this application are true and I make this solemn declaration by virtue of section 106 of the Evidence Act 1906.
    Declared at ...................................
    ......................................................
    this .................................... day of
    ......................................................
    ............................................ 20.....
    .........................................

    Before me:
    (C.D., Justice of the Peace or other qualified person.)


    Form 8

    Housing Societies Act 1976, Section 23(2)

    APPLICATION TO REGISTER CHANGE OF NAME.


    The ................................................................................ Society hereby applies to
    change its name to the .............................................................................. Society.
    Attached is a copy of a special resolution passed in the manner provided for in the Act altering the rules of the Society to change its name.
...................................................................
    Chairman.
...................................................................
    Secretary.

    Form 9

    Housing Societies Act 1976, Section 23(3)

    CERTIFICATE OF INCORPORATION ON CHANGE OF NAME OF SOCIETY.


    This is to certify that the .......................................................................... Society which was, on the ..........................day of .............................................................
    20........, incorporated under the Housing Societies Act 1976 did, on the .............
    day of .............................................................................................20.................... change its name to the ............................................................................. Society.

    Given under my hand and seal at Perth this ..........................................................
    day of ....................................................................................................20.............

..................................................................................
    Registrar.

    Form 10

    Housing Societies Act 1976, Section 24(3)

    NOTICE OF CHANGE OF ADDRESS OF THE REGISTERED OFFICE OF THE ................................................................... SOCIETY.


    Registrar:

    Notice is hereby given that the registered office of the Society was changed from ........................................................................................................................
    ................................................................................................................................
    to ............................................................................................................................
    ................................................................................................................................
    on the ...................................................day of ...................................20 ...............

...................................................................
    Secretary.

    Form 11

    Housing Societies Act 1976 Section 28(2)

    APPLICATION FOR REGISTRATION OF AN AMALGAMATED
    SOCIETY.


    1. The ............................ * Society and the ...............................* Society (State names of every institution making this application) hereby apply to be registered as an amalgamated society under the name of ......................
    .....................................................................................................................

    2. This application is accompanied by the documents prescribed by or under section 28(2) of the Act.

    3. The proposed registered office of the amalgamated society is....................
    ......................................................................................................................

    Dated this .....................................day of ................................................20...........

...................................................................
    Chairman.
...................................................................
    Secretary.
(For and on behalf of the ..........................
    * Society)
...................................................................
    Chairman.
...................................................................
    Secretary.
(For and on behalf of the ..........................
    * Society)

    (Chairman and Secretary of every institution making this application).

    * Strike out those not applicable.

    [Form 12 deleted.]


    Form 13

    Housing Societies Act 1976 Section 29B(1)

    CERTIFICATE OF INCORPORATION AS AN AMALGAMATED SOCIETY.


    This is to certify that the ........................................................................................
    Society formed by the amalgamation of ................................................................
    ..............................................................and ............................................................
    is on and from the ...........................day of .............................................20...........
    incorporated under the Housing Societies Act 1976.

    Given under my hand and seal at Perth this ..................... day of .........................
    20.........

..................................................................................
    Registrar.

    Form 14

    Housing Societies Act 1976 Section 33(2)

    NOTICE OF PARTICULARS OF CHARGES.


    To: ..........................................................................................................................
    of ............................................................................................................................

    You are hereby notified that, subject to certain terms and conditions the society has approved an advance of money to you in the form of .....................................

    Particulars of some of the matters relevant to the advance are set out below:

    (1) Period for which the advance is to be provided will be
    ..........................years .................... months.

    (2) Rate of interest payable of .............. % per annum will/will not be subject to variation during the term of the advance.

    (3) Interest will commence to be charged on the full amount from ...........................

    (4) Repayments are to be made by instalments of $............payable each calendar month and the first instalment will commence on ........................................... *

    (5) There will/will not also be payable to the Society, before the due date for the payment of the first monthly instalment, an additional amount or amounts in respect of interest accrued before that date.

    (6) An annual book-keeping fee of $ ........................... will be charged.

    (7) Particulars and amounts of all other fees, charges and expenses paid or to be paid by you are as follows:
    ............................................................................................................
    ............................................................................................................
    ............................................................................................................
    ............................................................................................................

    Dated the ......................................day of ................................................20 ..........

(Signed).....................................................
    *Insert a date, or a description of the relevant circumstances by which the date is to be fixed.

    Form 15

    Housing Societies Act 1976, Section 59(8)

    PARTICULARS OF CHANGES IN THE BOARD OF THE .........................
    SOCIETY.

    Name
    Surname First Names
    Address
    Occupation
    Full
    Particulars of
    Change
    ....................................

    ....................................

    ....................................

    ....................................

    ....................................

    ....................................

    ....................................

    .................................

    .................................

    .................................

    .................................

    .................................

    .................................

    .................................

    .........................

    .........................

    .........................

    .........................

    .........................

    .........................

    .........................

    ......................

    ......................

    ......................

    ......................

    ......................

    ......................

    ......................

    Dated this ..........................................day of ......................................... 20............

...................................................................
    Secretary.

    Form 16

    Housing Societies Act 1976, Section 64(3)

    APPLICATION TO REGISTER SPECIAL RESOLUTION BY
    ................................................................................... SOCIETY.

    (Other than a special resolution altering the rules of the Society.)


    Registrar.

    Application is hereby made pursuant to section 64(3) of the Housing Societies Act 1976 to register the following special resolution passed at a meeting held on the .............................day of .................................... 20............

    (Set out terms of special resolution.)

    I, .............................................................................................................................
    (name)
    of ............................................................................................................................
    Secretary of the ............................................................................ Society do solemnly and sincerely declare

    1. That the terms of the special resolution set forth in this application were passed by a meeting of the Society held on the ........................
    day of ......................................20 ............

    2. That the provisions of the Housing Societies Act 1976 and the regulations made thereunder and the rules of the society relating to the calling and conduct of meetings and the passing of special resolutions were duly complied with in respect of the special resolution.

    And I make this solemn declaration by virtue of section 106 of the Evidence Act 1906.
    Declared at .............................................
    this ................................................day of
    ................................................20.............
    .............................................
    Secretary.

    Before me:
    (C.D., Justice of the Peace or other qualified person.)


    Form 17

    Housing Societies Act 1976
    (Section 65)

    BALANCE SHEET AT .......................................... 20......
    ........................................................................ SOCIETY.

    20....
    20....
    20....
    20....
    $
    $
    $
    $
    ........

    ........

    ........

    ........

    Shares and Reserves

    Borrowing

    Ordinary

    Reserves...................

    Unappropriated surplus/deficit...........

    ........

    ........

    ........


    ........

    ........



    ........



    ........




    ........
    ........

    ........
    ........


    ........

    Advances on Mortgages
    Less provision for doubtful debts................
      Investments (basis and date of value and market value where applicable to be shown as note)......
      Due within 90 days
      Due after 90 days...
      Fixed Assets (basis and date of valuation where applicable to be shown)
      Land and Buildings
      Equipment...................

      Other Assets

      Cash at bank and in hand

      Sundry debtors and pre-payments...............

      Other (show details)

      ........




      ........
      ........
      ........


      ........
      ........
      ........


      ........


      ........

      ........

      ........

      ........

      ........

      ........

      ........

      ........

      ........

      Deposits and Loans (Indicate which are secured)

      Fixed term................

      No fixed term...........

      Commonwealth/State Housing Agreement..

      Institutional Loans...

      Other Liabilities

      Bank overdraft.........

      Sundry creditors and accruals....................

      Provision for taxation....................

      Other (show details)

      ........

      ........


      ........

      ........

      ........


      ........


      ........

      ........

      Signature of Director ................................... Signature of Manager/Secretary
      ......................................................
      Signature of Director ...................................

      DIRECTIONS

      (a) Where the entry in respect of any item would be }NIL~ that item may be omitted.

      (b) Where an amount to be contained is not material it may be included under some other appropriate heading.

      (c) The corresponding amounts at the end of the immediately preceding financial year for all items shall be shown.

      (d) If not otherwise shown the following particulars shall be stated by way of note:

      (i) the amount owing by the society in respect of loans which are secured on the assets of the society;

      (ii) the aggregate amount of advances approved but not paid;

      (iii) where practicable, the aggregate amount or estimated amount, of contracts for capital expenditure of a material nature, not provided for;

      (iv) where the amounts of the separate reserves or provisions as compared with the amounts at the end of the immediately preceding financial year show any material increases or decreases, the sources from which the increases have been derived and how the amounts of any decreases have been applied;

      (v) the general nature of any contingent liability not provided for, and, where practicable, the amount or estimated amount, if material, of that contingent liability, and whether it is likely to become enforceable within the period of 12 months after the end of the financial year;

      (vi) whether there exists at the date of the report any charge on the assets since the end of the financial year and any contingent liability which has arisen since the end of the financial year.


      Form 18

      Housing Societies Act 1976
      (Section 65)

      REVENUE AND APPROPRIATION ACCOUNT FOR THE YEAR
      ENDED .............................................................. 20
      ................................................................... SOCIETY


      20................... 20................
      $
      $
      $
      .................

      .................

      .................

      ................

      ................

      INCOME

      Interest on Mortgages ........................................

      Interest and dividends on investments .............

      Rent received ....................................................

      Commission and application fees ......................

      Other income ......................................................

      ............

      ............

      ............

      ............

      ............

      .................

      .................

      ................

      DEDUCT, EXPENSES

      Management Expenses

      Administration ....................................................

      Audit fees ............................................................

      Directors' fees .....................................................

      ............

      ............

      ............

      ................

      .................

      .................

      .................

      Depreciation ......................................................

      Interest

      Loans ..................................................................

      Shareholders .......................................................

      Other Expenses ..................................................

      ............

      ............

      ............

      ............

      .................

      .................

      Surplus before extra ordinary items ...................................

      Extra ordinary Items (see note 1) .....................

      ............

      ............

      .................
      Surplus for the year .........................................................
      ............
      .................
      Unappropriated surplus brought forward from previous year
      ............
      .................
      Dividends on shares ..........................................................
      ...........
      .................
      Bonus on shares .................................................................
      ............
      .................
      Income Tax ..................................................................................
      ............
      .................
      Transfer to or from reserves ..........................................
      ............
      .................
      Unappropriated surplus ..............................................
      ............
      .................
      Carried forward ...........................................
      ..............
      DIRECTIONS

      (a) Where the entry in respect of any item would be }NIL~ that item may be omitted.

      (b) Where an amount to be contained is not material it may be included under some other appropriate heading.

      (c) The corresponding amounts for the immediately preceding financial year for all items shall be shown.

      (d) If not otherwise shown the following particulars shall be stated by way of a note:

      (i) The amount, if material, of any transaction of an exceptional or non-recurrent nature;

      (ii) the effect, if material, of any change in the basis of accounting.


      Form 19

      Housing Societies Act 1976, (Section 65(21))

      ANNUAL RETURN FOR FINANCIAL YEAR ENDED ......................20......

      (Required to be forwarded to Registrar within 3 months after the close of Society's Financial Year)

      1. ......................................................................................... SOCIETY
      2. REGISTERED OFFICE: .............................................................................
      ............................................................................
      3. NAMES AND PARTICULARS OF DIRECTORS, MANAGER/ SECRETARY.
      Name
      Other Occupations
      Age
      Address
      DIRECTORS

      MANAGER/
      SECRETARY

      ........................

      ........................

      ........................

      ........................

      ........................

      ........................


      ........................

      ...............................

      ...............................

      ...............................

      ...............................

      ...............................

      ...............................


      ...............................

      .......

      .......

      .......

      .......

      .......

      .......


      .......

      ............................

      ............................

      ............................

      ............................

      ............................

      ............................


      ............................

      4. SHAREHOLDERS
      No. ................................ PAID UP SHARES $ .....................................

      5. BORROWERS
      No. .............................. ADVANCES OUTSTANDING $ ....................

      6. ADVANCES APPROVED BUT NOT PAID
      No. ................................... AMOUNT $ ................................................

      7. USUAL RATE OF INTEREST CHARGED ON ADVANCES
      (a) PURCHASER OCCUPIER
      (b) OTHERS

      8. DETAILS OF BORROWINGS BY THE SOCIETY
      COLUMN No. 12345
      Received During YearPaid During YearBalance
      End Last Year End This Year
      $$$$
      BORROWINGS
      Signature of Director Signature of Manager/Secretary.
      ......................................................... ............................................................

      Signature of Director
      .........................................................

      [Fifth Schedule amended in Gazette 15 Mar 1985 p. 959; 31 Dec 1987 p. 4581; 21 Dec 2001 p. 6546-7.]



    Note: This is not an authorised version. The only authorised version is the hardcopy (printed) version published under authority of the Government Printer, available from the State Law Publisher, 10 William St Perth W.A. 6000.